Back-office agent · AI agent
Back-office agent with artificial intelligence that reads, validates and posts what is processed by hand today
Invoices, orders, delivery notes and contracts arriving by email or PDF: the agent extracts the data, checks it against your rules and posts it to the ERP. Exceptions go to a person.
1,240 h
saved per year
99%
extraction accuracy
10×
documents per hour
Back-office agent
Capture from any source
1,240 h saved per year
Logged in your systems
Built for businessEU-hosted data · GDPR compliant · EU AI Act ready · Audit trail of every agent action
Companies that trust us · 200+ projects
In brief
A back-office agent with artificial intelligence captures invoices, orders, delivery notes and contracts from email, PDFs or portals, extracts the fields, validates them against order, price list or contract and posts them to the ERP with the original attached; doubtful items go to a human review queue. Above 99% accuracy on structured fields and 1,240 hours saved a year for our clients. Pilot from €8,000.
The problem
When this agent makes sense
What we find most often in our audits. Every item has a measurable cost.
The solution
How the AI back-office agent works
From inbox to ERP, with human control where it matters.
Agent at work
Capture from any source
Email, PDF, scan, photo or supplier portal. Classifies the document and routes it to the right flow.
Extracts the fields, validates against order, price list, delivery note or contract and detects duplicates and inconsistencies.
Creates the entry, order or file in the ERP with the right data and attaches the original.
Anything below the confidence threshold goes to a queue where a person corrects it in seconds.
Systems
- SAP B1, Odoo, Navision, Sage, A3, Holded
- Gmail / Outlook and document management
- Supplier portals and EDI
- Banks and reconciliation
- E-signature
- Power BI / Looker
The agent in action
This is how the agent works. Connected to your systems.
Invoices, orders, delivery notes and contracts arriving by email or PDF: the agent extracts the data, checks it against your rules and posts it to the ERP. Exceptions go to a person.
- Customer
- Norte Installations
- Term
- Apr 2026 – Mar 2027
- Fee
- €1,250/month + VAT
- Renewal
- automatic · 60 days
- Signatures
- 2 of 2
- Contract readkey clauses extractedOCR
- Contract record createdERP
- Recurring billing scheduled1st · 12 instalmentsERP
- Notice reminder30 Jan 2027Calendar
Client case
Batra Group · Industrial distribution
Automated orders and stock on a custom ERP
Order entry, stock control and customer support integrated in one system, with real-time visibility of the whole operation.
3×
order processing speed
−92%
stock errors
200 k€
estimated annual savings
Indicative pricing
What it costs and what you get at each stage.
Ranges from our artificial intelligence projects for back-office agent. The free audit turns them into a fixed figure for your case.
- 01
30 minutes
Audit
Free
- We pick the process with the highest return
- We set the pilot KPI
- A fixed quote for your case
- 02
One-off payment · 6–8 weeks
Pilot
€8,000 – €15,000
- Agent designed and trained on your data
- Integrated with your systems
- Validated with your team until the KPI is met
- 03
No lock-in
Operation
from €400/month
- Models and infrastructure in the EU
- Monitoring and support
- Improvements and new capabilities every month
The monthly fee covers operation, models, monitoring and improvements. No lock-in.
Request a free auditIntegrations
Works where your team already does.
We integrate with common CRMs and ERPs (HubSpot, Salesforce, Odoo, SAP Business One, Holded…), WhatsApp Business, telephony, email and in-house databases. If there is no API, we build the connector.
Integrations: HubSpot, Salesforce, Odoo, SAP Business One, Holded, WhatsApp Business, Telephony, Microsoft 365, Google Workspace, Slack, Email, In-house databases.
FAQ
FAQ about the back-office agent
No. It understands the document even when the format changes. It learns from corrections for each supplier with no configuration on your side.
Above 99% on structured fields (amounts, dates, tax IDs, references). Doubtful items are flagged and reviewed; nothing enters the ERP below the threshold.
Yes: every posted value links to the original document, the extraction confidence and who validated it, if reviewed.
Pilot from €8,000 (6–8 weeks) and a monthly fee based on document volume. Fixed figure in the free assessment.