What happens with documents it does not understand?

They go to a review queue with doubtful fields flagged. A person corrects them in seconds and the agent learns from the fix.

Does it replace the accounting software?

No, it works with it. It posts to your ERP or accounting system and respects your approval flows.

Is it compliant with e-invoicing regulations?

The agent prepares and posts the data; issuing and submission are done by your certified software. We help fit it into the flow.

How much does it cost and how long does it take?

An invoice or order pilot from €8,000, in production in 6–8 weeks, plus a monthly fee based on document volume.

Back office · artificial intelligence

Artificial intelligence for administration: documents posted to the ERP without manual entry

An agent reads what arrives by email and PDF, extracts the data, validates against your rules, posts it to the ERP and leaves exceptions for a person. With an audit trail of every action.

Request a free audit See the agent in action

1,240 h
saved per year
99%
extraction accuracy
−80%
errors and duplicates

Back office

Supplier invoices

1,240 h saved per year

Logged in your systems

Built for businessEU-hosted data · GDPR compliant · EU AI Act ready · Audit trail of every agent action

Companies that trust us · 200+ projects

In brief

Artificial intelligence for administration reads what arrives by email and PDF, extracts the data, validates it against your rules and posts it to SAP, Odoo, Sage or Holded, leaving exceptions for a person with an audit trail of every action. Departments using it save 1,240 hours a year and cut errors and duplicates by 80%. Pilot from €8,000 in 6–8 weeks.

The problem

Where administration loses money today

What we find most often in our audits. Every item has a measurable cost.

Data entered by hand

Admin keys in information that already comes in a PDF or an email.

Errors found at month end

Duplicates and inconsistencies that surface at close, when fixing them costs more.

Suppliers and customers asking

Enquiries about invoice and payment status that interrupt the team.

Closes that rely on overtime

Every accounting close depends on extra hours from the admin team.

Work out what it costs you today

The solution

What artificial intelligence automates in administration

Use cases for administration, finance and purchasing.

Documents01 / 04

Agent at work

Supplier invoices

Reads, classifies, matches with order and delivery note, posts and schedules payment by your rules.
Extracts SKUs and terms from emails and PDFs, validates price list and credit and creates the order.
Invoice status, payments, certificates and documents by email, without interrupting the team.
Answers with each contract's terms, internal policies and procedures, citing the clause.

Works with what you already use

SAP B1, Odoo, Navision, Sage, A3, Holded
Email and document management
Banks and payment gateways
Supplier portals
E-signature
Power BI / Looker

The agent in action

This is how the agent works. Connected to your systems.

An agent reads what arrives by email and PDF, extracts the data, validates against your rules, posts it to the ERP and leaves exceptions for a person. With an audit trail of every action.

Invoices

Invoicing inbox · suppliers

billing@lc-supplies.com

Invoice F-2026-0412

F-2026-0412.pdf · 1 page

Extracted data

Supplier: LC Supplies
Amount: €4,860.20 + VAT
PO: 45102 · matches
Delivery note: 9931 · received
Due date: 30 Apr

Odoo

Invoice posted · payment scheduled

Posted in 28 s · no review needed

Invoice read
99% confidence
OCR
Reconciled
PO and delivery note
Odoo
Journal entry created
Odoo
Payment scheduled
30 Apr
Odoo

Sample interaction

Client case

Dock39 · Services · 200+ members

Space, booking and billing management with no manual tasks

Bookings, contracts and billing automated in a single platform, with zero booking conflicts since launch.

−70%
administrative time
0
booking conflicts
+45%
member satisfaction

Indicative pricing

What it costs and what you get at each stage.

Ranges from our artificial intelligence projects for back office. The free audit turns them into a fixed figure for your case.

01
30 minutes
Audit
Free
- We pick the process with the highest return
- We set the pilot KPI
- A fixed quote for your case
02
One-off payment · 6–8 weeks
Pilot
€8,000 – €15,000
- Agent designed and trained on your data
- Integrated with your systems
- Validated with your team until the KPI is met
03
No lock-in
Operation
from €400/month
- Models and infrastructure in the EU
- Monitoring and support
- Improvements and new capabilities every month

The monthly fee covers operation, models, monitoring and improvements. No lock-in.

Request a free audit

Integrations

Works where your team already does.

We integrate with common CRMs and ERPs (HubSpot, Salesforce, Odoo, SAP Business One, Holded…), WhatsApp Business, telephony, email and in-house databases. If there is no API, we build the connector.

FAQ

FAQ about artificial intelligence in administration

: They go to a review queue with doubtful fields flagged. A person corrects them in seconds and the agent learns from the fix.
: No, it works with it. It posts to your ERP or accounting system and respects your approval flows.
: The agent prepares and posts the data; issuing and submission are done by your certified software. We help fit it into the flow.
: An invoice or order pilot from €8,000, in production in 6–8 weeks, plus a monthly fee based on document volume.

Back-office agent

Invoices, orders and documents

Internal knowledge agent

Your documentation, with answers

Industry & manufacturing

Orders, invoices and technician support